Each email account within Outlook has its own Archive folder. The Archive folder is located in the Folder Pane. However, it is still really easy to access your archived folders if you need them. By moving these folders to Archive, your core folder list becomes shorter, more relevant and more efficient to navigate. This feature is also really useful for storing folders that you no longer use but don’t want to delete. Outlook has an Archive folder feature that can be used to help keep the Inbox clear. This tends to happen when people move between different positions, projects or clients within their organisation and their filing structure changes. One of the reasons that your folder list may become long and cumbersome is because you have folders that you no longer actively use, but don’t want to delete. Tip 3: Move folders you no longer use into Archive Then you can drag and drop folders to change their order. To be able to manually rearrange folders, you first need to go to the Folder menu in the ribbon and make sure that the Show All Folders A to Z button is turn OFF.
Note: If you don’t see Favorites, you may have turned it off. The Favorites list sits right at the top of the Folder Pane in Outlook. Tip 1: Add folders to your Favorites list Some things may look a little different if you are using another version of Outlook, but the general process will remain the same. Note: The steps and images shown in this post are for Outlook for Office 365 (Windows desktop version 1902, March 2019). In this blog post, I’ll share three tips you can use to better organise your folders for greater efficiency. However, if you’ve been using the same email account in Outlook for a while, you’ve probably ended up with a long list of folders that can be cumbersome and time consuming to navigate. Folders have long been one of the main ways to organise your emails and keep your inbox tidy in Microsoft Outlook.